Everyone likes saving money, and most people will do all they can to save as much as they can. As a business owner, you are probably interested in saving money wherever you can as well. And while cutting back on expenses and shortening hours may be one route you’ve thought about for saving money, you don’t need to do anything like that if you adopt a video conferencing system. Actually, you won’t have to change much of anything in your business’s day to day routine if you start using a video conferencing system. But, you may be wondering how a video conferencing system can help your business save some cash, well, it can do so in a number of different areas, some via cutting back on expenses, while others through increasing productivity.
Reduce Travel Needs
The most obvious and most significant change video conferencing can bring to your business is a huge reduction in travel needs. It costs a lot to go visit clients in another state, or even another country, and there are a lot of extra expenses tacked on to traveling besides things like gas or airfare. You need to deal with food, lodging, perhaps some rental vehicles, and so on. Adopting a video conferencing system can completely negate your requirements to travel anywhere as you can get in contact with clients, partners, other business branches, and anyone else you need to talk to that isn’t in the same building. Biz Tech emphasizes the fact that video conferencing not only allows you to stay in contact and share documents with anyone else in your company, no matter where they are, but that it also is a great method for saving time. Traveling somewhere for a meeting isn’t just costly, it also takes a great deal of time. No matter how fast planes become or how advanced maglev trains get, you’re always going to be dealing with time wasted in getting from A to B. With video conferencing, you no longer need to worry about all those wasted hours; you can meet with whoever you need to, discuss whatever you need to, and then get right back to work without any delay. Without video conferencing, that whole process could take days depending on the circumstances; with video conferencing, it’s a matter of hours, or even minutes.
Productivity and Teamwork
This benefit isn’t so much one that cuts back on expenses as it is increasing the amount of money your company can make. Adopting a video conferencing system like Blue Jeans for Business won’t directly increase your profits, but it can and will increase your employee’s productivity and foster better teamwork. Think about it for a moment, setting up even an internal meeting within your office requires all those who will be participating to stop what they’re doing and meet up with you in the conference room or other location. While the actual time spent walking there isn’t too much, with a video conferencing system set up, all participants can instantly join the meeting from their office right when it starts.
Being able to instantly being meetings from wherever you and the other participants are is a huge benefit. Alongside that is how it can help foster an increase in teamwork by keeping all your employees and any different departments in constant contact with each other. Additionally, Social Barrel discusses how many video conferencing systems have options for instant and direct sharing of files and other documents in real time. So you can send out memos and itineraries and anything else digitally during the meeting.
All of the money saved on travel and increase in productivity can help give your company a competitive advantage over your competitors. Inc. states that the constant communication and connection with clients can help foster closer ties and more loyalty. It also drastically cuts back on the time needed to deal with quality checks, revisions, and other changes. Projects that may have taken a week before might only take a day or a few hours with video conferencing.
Going Green
The environment and humanities impact on it has become more and more of a major subject in today’s world. Regardless of your personal stance on climate change, there are definite benefits to shifting your business towards the green side of things. Video conferencing, whether you use a provider that uses green power or not, is a fantastic way of making your business greener without really changing much in your operations. According to Tree Hugger, a report by the Carbon Disclosure Project found that video conferencing systems can cut back CO2 emissions from US and UK businesses by close to 5.5 million metric tons, as well as save upwards of $19 billion across the entire economy.
Getting in on that piece of savings pie may be fantastic, but video conferencing can also cut back on your paper usage, which can cut back on printing usage on costs and so on. Adopting a video conferencing system like Blue Jeans isn’t just a good way to make your business greener; it’s a great way to save your business some serious time, effort, and money.
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